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The initial operations agreement is for five years. Either party can terminate the agreement, by providing a one-year notice. The City of Bedford estimates it would take a year to hire an experienced staff to meet the Center’s staffing needs.
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Considering the high cost of subsidizing the operational side of the Center, it would be irresponsible if the City did not look at outside options/sources for providing these services.
The City would have to spend approximately $907,053 if the City operated the Center annually.
The YMCA approached the City of Bedford with this idea, which is why City staff has had discussions with them. The City will went through a formal Request for Proposals (RFP), which was open to any entity that was interested in operating the Center. The YMCA of Fort Worth was the only organization to submit a proposal.
Membership Fees and Discounts:
The City Manager, Mayor, and Council will present a plan to further reduce membership rates for residents, beyond the 20 percent discount, at an upcoming Council meeting.
Although final rates have NOT been determined, here's some information regarding a previously proposed rate structure.
An individual can save up to $27 on the monthly rates, if the YMCA were to operate the Center based on current rate proposals. A family could save up to $43; again, if the YMCA were overseeing the Center’s operations based on current rate proposals.
This is the monthly rate comparison, based on the current proposed rate structure from the YMCA:
One of the common questions Bedford has received is in regard's to the City of Grapevine's recreational facility and its rates. Grapevine collects almost triple the amount of sales tax that Bedford does, and has approximately the same population. The extra sales tax enables them to subsidize the operational costs so their membership rates are less. There are additional reasons why other Cities are able to offer lower rates. First, their rec centers are much older so their debt service costs are either minimal or non-existent. Second, those facilities typically don't offer the modern and wide variety of amenities that Bedford will offer. Finally, Bedford is still doing its due diligence to see if rates can be lowered any further. However, any subsidy will reduce the amount of funds that the City can use to provide other services.
The YMCA offers a wider variety of programs than the City of Bedford has historically provided. The YMCA has already determined what works well for senior programming and services through their many years of experience running recreational facilities. As an example, the YMCA’s Silver Sneakers program, which would provide many, if not most, eligible seniors with a greatly reduced or free membership rate.
No. Employees will not be negatively impacted. However, if there’s no longer a demand for senior programs at Old Bedford School, the YMCA has agreed to hire any employees that are currently overseeing senior programming.
The contract between the City and any outside entity approved to oversee the Center’s operations would contain performance measures, required monthly financial reports, an annual audit, in addition to regularly-scheduled presentations to the City Council.
The City is still working on these details, as the City does not have a finalized agreement in place with the YMCA. More information will be posted when available. The City of Bedford will always have its logos and branding more prominently featured, regardless of partner.
The City of Bedford would provide a one-year termination notice and begin hiring professional staff to operate the Center.
The YMCA will exclusively manage the Center at Generations Park.
They will be responsible for:
The City of Bedford will own all fitness equipment.
Regardless of whether the YMCA partners with the City of Bedford to operate the Center, YMCA officials have indicated they will close their Bedford facility.
The City will routinely monitor the financial performance of the YMCA as it pertains to the Center. If membership numbers grow stagnant, it will be taken into consideration as the City evaluates the relationship moving forward.
There is not a concern of non-Bedford based YMCA members overrunning the Center. Based on YMCA data that looks at how often members use facilities outside their home branch, City staff estimates approximately 10 percent of the Center visits will be from other YMCA branches.
The YMCA shall enable visitors to purchase day passes. Bedford residents will be allowed to purchase up to 10 guest passes per year. Non-Bedford residents will be allowed to purchase up to three guest passes per year.
There will be fitness classes and they will be included with regular membership.
Yes, the ability for the community to rent rooms will be incorporated into the agreement between the City of Bedford and the outside entity.
No. The City will continue to be responsible for planning and conducting our own special events.